Revolutionizing Invoice Processing with RPA and Microsoft Power Automate

In today’s digital era, efficiency is key. Many organizations still rely on manual invoice entry — downloading attachments, typing data, and uploading them into ERP systems. This process is time-consuming, error-prone, and expensive.

With RPA (Robotic Process Automation) powered by Microsoft Power Automate, your business can completely transform how invoices are handled — from email to ERP — automatically.

 

How It Works

Our solution intelligently manages invoices sent by suppliers or customers via email.

Instead of manually downloading and entering data, Power Automate performs every step seamlessly:

1. Email Capture: The automation monitors a shared mailbox for new invoice emails.

2. Invoice Recognition: When a PDF invoice arrives, AI Builder automatically extracts key details — invoice number, supplier name, product name, quantity, unit price, and total.

3. Excel Generation: The extracted data is added to a structured Excel sheet, automatically saved in OneDrive or SharePoint.

4. ERP Integration: The Excel file is ready for import into your ERP system, completing the workflow end-to-end.

 

Business Impact

This automation reduces manual data entry and improves accuracy dramatically. Happier and more productive teams.

Metric	Before Automation	After Automation
Processing time per invoice	10–15 minutes	Less than 1 minute
Monthly hours (for 1000 invoices)	200–250 hrs	20–25 hrs
Accuracy	~80%	95%+
Annual savings	—	$ 20 k – $ 25 K per annum

 

Technology Stack

Our RPA flow uses Microsoft’s native ecosystem for reliability and scalability:

• Microsoft Power Automate (Flow)

• AI Builder (Form Processing Model)

• Outlook Connector for email trigger

• Excel Online (Business) Connector for structured data

• OneDrive / SharePoint for secure cloud storage

• ERP Import Integration for downstream processing
  
  
  

 

Key Benefits

• Eliminate manual data entry errors
• Improve processing speed and visibility
• Reduce costs and operational workload
• Ensure centralized and secure document management
• Easily scale to handle high invoice volumes

Start Your Automation Journey

It’s time to let automation do the typing for you.

With Microsoft Power Automate, your invoice process becomes:
🔹 Smart – Automatically identifies and extracts document data
🔹 Efficient – Reduces turnaround time drastically
🔹 Cost-Effective – Saves millions every year

Contact us today to learn how your organization can implement RPA for faster, more accurate invoice processing.